A shared dashboard in Jira is one of the most effective ways to give a team a common view of its work. Instead of every person building their own dashboard with different gadgets and layouts, a shared dashboard provides a single, consistent place where everyone can see the same information. It becomes a reference point for team updates, daily standups, backlog refinement and sprint reviews. When a dashboard is shared, it simply means the owner has given other users or groups permission to view it, turning it from a personal workspace into a collaborative reporting page.
Creating a shared dashboard begins in the Jira dashboard area. From there you select the option to create a new dashboard and provide a title, a layout and an optional description. After that you can add gadgets that display exactly the information your team needs. These gadgets can show progress toward goals, sprint details, workload distribution, release information, activity across the space or anything else that helps people track what is happening. The final step is adjusting the dashboard’s permissions. By default all dashboards are private to the person who created them. To share it, you edit the dashboard and specify who should be able to see it. You can grant access to all users, specific groups, project roles or individuals. Once saved, the dashboard becomes visible to the selected audiences and appears in their dashboard lists just like their own dashboards.
Shared dashboards are important because they bring teams together around a common source of truth. When everyone sees the same data, conversations become more productive and meetings stay focused. Team members no longer need to ask for updates because the information is already available on the dashboard. Stakeholders can follow progress on their own time without waiting for reports. This reduces communication overhead and allows developers, testers, product owners and managers to spend more time on valuable work instead of recreating the same status information in different formats.
They also help teams maintain consistency. If every person builds their own dashboard, differences in filters, gadgets and layouts can lead to misunderstandings. A shared dashboard eliminates that problem by giving everyone the same reference point. It is especially helpful when onboarding new team members, because they immediately have access to a curated view of the team’s work and priorities. Shared dashboards also support transparency by making work visible and easy to understand. This is essential for cross functional teams where different roles depend on one another and need visibility into progress.
In Jira, shared dashboards are more than just a convenience. They are an important part of how teams coordinate, plan and deliver work. They provide clarity, reduce repetition and help everyone stay aligned. Whether you are running sprints, managing service requests or tracking long term initiatives, a shared dashboard ensures that the entire team is working from the same information and moving toward the same goals.
Cameron McKenzie is an AWS Certified AI Practitioner,Machine Learning Engineer,Solutions Architect and author of many popular books in the software development and Cloud Computing space. His growing YouTube channel has well over 30,000 subscribers.
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